Uniform Supplier Comparison Checklist

Use this free checklist when comparing uniform or branded workwear suppliers. Print the page or copy the headings into your purchasing notes.

1. Garments

• Exact brand and product code shown
• Fabric and garment weight confirmed where relevant
• Required colours available
• Required size range available
• Range suitable for repeat ordering
• Alternative agreed if a style is discontinued

2. Branding

• Embroidery or print method specified
• Logo position confirmed
• Logo size confirmed
• Artwork/setup cost shown
• Per-garment branding charge clear
• Personal names/job titles priced separately where needed

3. Pricing

• Garment quantity matches
• Garment unit price clear
• Branding cost clear
• Delivery included or shown separately
• VAT treatment clear
• Any setup/admin charges shown

4. Sizing

• Exact garment size guide available
• Sample/size-set process understood where needed
• Approval happens before branding
• Process for incorrect sizes understood

5. Repeat orders

• New-starter ordering process clear
• Smaller replenishment orders possible
• Approved garment codes retained
• Logo specification retained
• Process for discontinued products clear

6. Service

• Expected lead time explained
• Named/contact route clear
• Quote is genuinely like for like
• Supplier understands the working environment
• Issues and replacements have a clear process

Simple scoring

Score each supplier from 1 to 5 for garment suitability, total cost, branding clarity, sizing support, continuity, repeat-order process and communication. Compare the whole uniform programme, not just the cheapest first invoice.

Read How to Compare Uniform Quotes Properly and 12 Questions to Ask a Uniform Supplier.

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